DEAR HARRIETTE: My manager has a habit of scheduling meetings that often run long, and they frequently overlap with other commitments on my calendar. Most of the time, these overlapping commitments are networking chats with colleagues. I know that my primary responsibility is to prioritize my manager and my team’s work, but I feel like I’m constantly in the awkward position of having to cancel or reschedule those networking meetings at the last minute. It’s especially uncomfortable when I have to push back on someone’s time just minutes before the meeting starts; I worry it makes me look unprofessional or like I don’t value that person’s time. At the same time, I don’t want my boss to think I’m unwilling to be flexible since I understand things come up and meetings don’t always run on schedule.
How can I bring this up with my manager in a way that’s respectful but still communicates that these constant conflicts are putting me in a tough spot? I want to make sure I’m being a team player while also protecting my professional reputation and relationships outside of my team. -- Establishing Boundaries
DEAR ESTABLISHING BOUNDARIES: You have noticed a pattern with your boss, so, for starters, schedule your networking meetings an hour later than you have been in order to give yourself a buffer.
You can also speak to your boss to say that you have made plans on particular days or evenings and you will have to leave even if a meeting runs long. Do your best to manage your time by sharing your calendar early on.