DEAR HARRIETTE: I have an upcoming birthday trip planned in Hawaii, and I'm unsure about the etiquette of asking the people I've invited to contribute toward the cost of the trip. These are mostly close friends and acquaintances from college. Is it considered acceptable to request that guests pay a share for the trip, or is this not a common practice? I want to ensure that everyone is comfortable with the arrangements. Any insights or advice would be nice. -- Birthday Girl
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DEAR BIRTHDAY GIRL: Your friends should not assume that you are paying for their trip, even though it is your birthday. It is important to be clear with them what the anticipated activities and expenses will be.
I would suggest that you build an itinerary that includes activities you do together and time when they can be on their own. If you can, plan a meal a day that you pay for, which can be just for the food or for food and drink. Organize with the hotel or resort for a group discount for rooms, and let your guests know how to access that.
If you plan your trip thoroughly and communicate clearly about every detail, your guests will understand the commitment they are making and plan their individual trips accordingly.